MKG WebApp: Create Notification

Reporting a deviation or problem should be quick and hassle-free. With the MKG WebApp Create Notification, you create a notification, link it to the process the notification pertains to, answer the questions of the notification type, and directly add photos. The benefits:

• Report from any device. Create a notification at the shop floor with your smartphone or tablet. Scan the QR code of the process, and you don't have to search for the link yourself.
• With or without reference. Link the notification to a process by scanning the code, or create a notification without a process reference when there is no process to refer to.
• Questions per notification type. Each notification type has its own set of questions. Mandatory questions are monitored, so a notification is only created when all mandatory data is filled in.
• Automatic registration in MKG. The notification, the answers, the link with the process, and the photos are directly recorded in MKG and immediately visible to other users.

With the WebApp Create Notification, you register a notification in MKG in 2 steps: first scan the process (optional), then choose the notification type and fill in the notification answers. After creation, you can still adjust the notification and add photos or files. What can you do with this WebApp?

• Create a notification with a reference to a process, or without a reference.
• Select a process by scanning or entering the code.
• Choose a notification type from the notification types set up in MKG.
• Adjust the description of the notification.
• Fill in the notification answers (parameters) of the notification type.
• After creation, modify and save the description and answers.
• Add photos and files to the created notification, with a document category per file.

General

• Name in the app. Create Notification
• Start choice. Create notification with reference or create notification without reference
• Process code format. table;key or table;key;subkey
• Example. vorr;1+602500045;4
• Code entry. Camera scan or manual typing
• Mandatory to create. Notification type (and for a notification with reference: a valid process)
• Description. Default the description of the notification type. If the description is empty, "Notification via webapp" is used
• User. The logged-in user is recorded as the user on the notification, if known
• Photos and files. Linked to the notification after creation

Types of notification answers

The question you see depends on the type of parameter in MKG.

• Text. Multi-line text field
• Choice list. Choice list with values from the parameter
• Choice list pair. Choice list with description and corresponding value
• Yes/No. Choice list with "Yes" and "No"
• Date. Date field
• Numeric. Numeric field
• Lookup (lookup table). Choice list with records from the set table, for example, Debtors or Items. Maximum 100 results, sorted by description and filtered with the selection condition of the parameter

Colors for notification answers:

• Blue: Standard, not yet changed
• Red: Mandatory and not yet filled in
• Green: Changed and not yet saved

Statuses in the upload queue:

• Pending. The file is ready to be uploaded
• Uploading. The file is currently being sent
• Uploaded. The file is saved in MKG
• Failed. Uploading failed, you can try again or remove the file

Used MKG data

• The scanned process Documents/{table}/{key}: check if the process exists and display the description
• Notification types mldn: choice list for the notification type (mldn_num, mldn_oms, mldn_actief)
• Parameters per notification type mldn_mldp: questions, order, and mandatory fields
• Notification pmld: create notification with user, notification type, and description
• Notification answers pmld_pmla / pmla: record answers and modify later
• Link with process pmls: link notification to the scanned process (pmls_process, pmls_key)
• Document categories dcat: category per file
• Upload document to a record: save photos and files with the notification

Compatibility

MKG WebApps are fully browser-based. You can use them on:

• Windows
• macOS
• Android
• iOS

Create a notification

1. Open the WebApp Create Notification.
2. Choose in the 'New notification' section:
   • Create notification with reference: the notification is linked to a process.
     1. Scan the QR code of the process or enter the code in the Scan or enter process code field.
     2. If the process is found, the Description is displayed.
     3. For a notification without reference, the message "You are creating a notification without a process reference" appears.
   • Create notification without reference: the notification does not receive a process reference.
     1. Choose the notification type.
3. Check the Description. It is pre-filled with the description of the notification type and can be adjusted.
4. Fill in the questions at Notification answers. Questions with the 'Mandatory' label must be filled in.
5. Click Create and link notification. The button is only active when all mandatory questions are filled in.
6. The notification is created and, for a notification with reference, linked to the process. You receive the message "Notification has been created and linked to the process" or "Notification has been created without process reference".

With Choose again, you return to the selection screen.

After creation

The 'Created notification' screen shows the Notification code, the Notification type, and the Description.

1. Adjust the description if necessary.
2. Click Show answers to view or modify the notification answers. With Hide answers, you collapse them again.
3. Click Save to record changes. The number of pending changes is shown in parentheses after the button.
4. Click New notification to create the next notification.

Add photos and files

1. Go to the 'Photos with notification' section.
2. Choose Select files to select files or Take photo to take a photo with the camera. Dragging to the block is also possible.
3. The files appear in the Upload queue with the status 'Pending'.
4. Choose the correct document category for each file in the Category column.
5. Click on the file name for a preview, or Remove to take the file out of the queue.
6. Click the green button Upload (number). The files are uploaded one by one, and the status per file is updated.
7. If an upload failed, choose Retry for the respective file.

• Invalid format. Use table;key or table;key;subkey.. The code does not have the correct format. Check the code or scan again.
• No valid process found for this code. The process does not exist or is not accessible. Check the code.
• Process could not be retrieved. The process could not be requested. Check the connection and the user's rights.
• Scan a valid process first to proceed. A valid process is needed first for a notification with reference.
• No active notification types found. No notification types are set up in MKG.
• Notification types could not be loaded. The notification types could not be retrieved. Try again.
• Notification answers could not be loaded. The questions of the notification type could not be retrieved. Choose the notification type again.
• Fill in all mandatory parameters first. / This field is mandatory.. A mandatory question is not yet filled in. Fill in the questions marked in red.
• Creating notification failed. The notification could not be created. Check the data and try again.
• Notification code missing in response. MKG did not return a notification code. Contact your administrator.
• Linking notification to process failed. The notification is not linked to the process. Check the process code and rights.
• Saving the notification header failed. The description could not be saved. Try again.
• Saving answer failed. The description could not be saved. Try again.
• Lookup choices could not be loaded. The choice list of a lookup question could not be retrieved.
• Choose a category for each file in the queue first. There is a file without a category. Choose the category and restart the upload.
• Uploading failed. The file could not be saved. Use Retry or check the user's rights.

Important

• Answers to non-mandatory questions are only saved upon creation if you have filled them in.
• For 'Choice list pair' type parameters, a value must always be chosen.
• If you change the notification type before the notification is created, the questions are reloaded.
• Photos and files can only be added after the notification is created, as they are linked to the notification.